Managing Time and Increasing Work Efficiency

Overview

Have you been feeling that 24 hours is not enough in a day?

Have you been too busy replying to emails, juggling with multiple projects, endless meetings and non-stop phone calls at work?

Getting the most out of 24 hour a day seems to be a constant challenge because ‘time flies’.

The good news is ‘You’re the Pilot’. You can be in control of your time by managing it effectively. So Work Smarter, Not Harder.

This 2 day intensive Time Management activity-based workshop will help you pinpoint causes of procrastination and indecision, detect personal time-wasters and increase your concentration and focus.

You’ll learn to schedule your time more effectively, stay on track and keep important goals top of mind, so you can stay in balance and be more effective and productive in the right state of mind.

In this practical based workshop, we will also show you how successful people allocate their time and how you too can replicate the success of the most efficient people.

You will be shown a range of time management tools and techniques so that you can consider which ones are appropriate for you while practise using them in a fun and supportive environment.

By the end of the workshop, we hope you gain at least an extra 2 hours out of your busy schedule to enjoy some relaxing moments.

Learning Outcomes

Upon successful completion of this Time Management course, participants will be able to:

Identify the way you currently use your time
analyze how your time and energy are allocated and how you can use them more effectively
prioritise your goals
aware of the importance of time vs consequences of wasting time
identify elements of your personal work style that contribute to your effective use of time.
apply proven time-management tools and strategies to help control of your time
make use of technology to assist in managing your resources and reminders for execution
create an action plan for your time-management process
identify ways to evaluate and improve your efforts

Who Must Attend

All managers, executives, administrators, officers who perform multifunctional tasks at work and want to gain greater control of their time, management style and life.

Course Details

DAY 1: 9:00AM - 5:00PM
Module 1: Introduction to Time Management
Where is my 24 hours; Consequence of ineffective time management (The story of the Glass Jar; rocks, pebbles, sand and water)
Identify what runs your life; Describe what works and what is not
Time Management Style Quiz

Module 2: Your Time Management Style
Identify Your Personal Strengths and Motivators
Identify Your Key Constraints
Which part of the day is most productive
Benefits of Being Organised
Having the Right State of Mind

Module 3: Sharpen Your Focus
Clarify Your personal and professional goals
Sharpening your focus – goals and objectives
Short & Mid-Term Plans

Module 4: Planning for Performance vs Procrastination
Symptoms Of Poor Time Management
Why we procrastinate
7 ways to Deal with Procrastination
Sisyphus Effect
Dealing with Time Stealers
Eat the Frog!

Module 5: Being Accountable and Responsible
Are your Taking Charge or Playing Victim?
Aligning your values with the organizational vision
Positive Mental Attitude at Work

DAY 2: 9:00AM - 5:00PM
Module 6: Time Management Concepts
Covey’s Time Management Matrix
The 80/20 rule
Efficiency Vs. Effectiveness
Urgent Vs. Important
Creating Large Chucks of Time (Chunk, block, tackle)

Module 7: Planning for Performance
Plan Your Day in Advance – Getting things on schedule
Get it Done Tomorrow – learning to say ‘No’ when you have to say ‘Yes’
Organise Your Workspace; declutter & manage workflow
Weekly Review and Planning (WRAP)

Module 8: Setting SMART Goals
Identifying goals
Making your goals SMART

Module 9 : Review Your Commitments
Motivate Yourself into Action
Goldmine your minutes
Case studies on Real-Life Problems at Work

Methodology

Interactive facilitations on knowledge & concepts
Interactive learning framework
Alignment of corporate measures with individual performance measures either direct or indirect
Group discussion & brainstorming
Output-based activities ⁄ exercises based on actual job types
Case studies on real life examples
Outcomes focused with actual outputs to take home for implementation what you will learn

Course Leader

S. Angeline

Bachelor of Software Engineering (Hons), University of Staffordshire

CEO and Founder Of A TECH

Certified Ethical Hacker (CEH)

Computer Hacking Forensic Investigator (CHFI)

Angeline is an experienced specialist in professional development and digital marketing. She has been spearheading a global development company, primarily the management consulting wing specializing in providing world class professional development, human capital development and social media marketing solutions. She was involved with ensuring progressive growth of the business through management of its Advisory functions. Currently she is the CEO of a digital marketing firm in Malaysia.

Her everyday role entails; strategic planning, managing and leading teams in diverse roles, sales/ marketing/ advisory/ operations management, digital marketing, market expansion strategies, business development initiatives, competitive and market intelligence, determining pricing strategies and control and monitoring of budget/spend of products under the portfolio.

Her unique interpretation of online business allows her to travel the globe as a speaker, trainer and consultant, working with multiple organisations.

She has served participants from:

SIRIM , Malaysia

MATA , Malaysia

Palace of the Golden Horses, Malaysia

Royal Chulan, Malaysia

Bank Islam, Malaysia

B Braun Malaysia

Total Worx Asia

Lafarge Cement

PETRONAS Malaysia

Dragon Oil Dubai

Halliburton

Zimbabwe Power Corporation

Canon

National Bank Of Malawi

PNG Ports Corporation Limited

Qatar Petroleum Company

Qatar Petrochemical Company (QAPCO)

The Tanzania Institute Of Bankers

Alinta Energy Sydney, Australia

Celestica Malaysia Sdn Bhd

Testimonies

“The trainer is very entertaining and knowledgeable. Time is always not enough in my daily work. However, I have learned on how to prioritize my work from this Time Managing training. I feel much positive and better now.” – Electrical Manager – Boustead Engineering Sdn Bhd

“The trainer has great knowledge and an understanding trainer. I have learned some useful skills on how to manage my time and work better.” – Customer Service – Boustead Petroleum Marketing Sdn Bhd

“Through this Managing TIme seminar, I have learned to prioritize not only for our work but also to our life so that we can have a better quality of work and personal life.” – Customer Service – Boustead Petroleum Marketing Sdn Bhd

“Good job done. I feel more confident in handling my job now by applying the time managing skills to my work.” – Saravanan, Retail Manager – Arus Jimat Sdn Bhd

“I felt 90% motivated before attending this course. Learnt how to increase motivation. After it was done, I felt 100% motivated. The trainer was knowledgeable and helping to be a better me.”– Bobby Alex, Marketing Manager, Sabah Tourism